High-touch research scheduling

Control your scheduling workflow in Ethnio. There is a gold mine of options to modify and manage all types of scenarios and participant touchpoints throughout the scheduling experience.

  • Qualify and use logic to only schedule the right participants for your research
  • 1:1, group sessions, and multi-session means you can automate any complex study scheduling
  • Rescheduling options for flexibility
  • Detect and respond to different time zones
  • Subscribe to your personal calendar
  • Get feedback from your internal customers on potential scheduled participants
  • Close the loop with participants who were qualified but didn’t get scheduled

Track and share scheduling data

Are you in charge of making sure scheduling is efficient? Track no shows, cancels, backups, and more. One of the goals of our scheduling platform is for coordinators and ResearchOps teams.

  • Invites sent gives you a sense of the total audience
  • Completed participants shows you the ROI of Ethnio
  • No shows or cancels are the bain of your existence. Ethnio helps prevent that

Track everything in Pool

Every study, every payment, every survey, every invite, every opt-out. Across your whole team.

Customize emails & landing pages

The core of scheduling is sending emails to your potential participants. Ethnio allows you to customize the sender, the from, and all the text. You can also customize every associated landing page and even the buttons on those pages to match your tone and branding.

  • Automatically remind participants to show up through text, email, or phone call
  • Receive alerts when someone cancels, confirms
  • Add backup/alternative spots for either the whole day or just a specific spot
  • Sync with Outlook, iCal or gCal and see automatic updates on your personal calendar

Remind participants automatically

Motivate your participants across all studies by sending out reminders at the moment they need it. Set-up emails, text messages, or even robocalls, to send out as it gets closer to the time of the interview.

  • Customize all content, headers, and wording for your reminders
  • Set variables to notify participants
  • Stay secure because sending emails from your own address can be rather dicey

Great for large teams of researchers

Supports unlimited researchers, coordinators, research operations staff, stakeholders, and more

Connect with Outlook, gCal, and iCal

Have all your research sessions show up in your calendar automatically in any major calendar platform. You can also send calendar links to your team so they can receive automatic updates.

  • Publically access and share URLs
  • Automatically update as you go
  • Keep everything in one place and make working together simple

Fast vs Picky

If you’ve used other calendar tools like Calendly, which we love, you’ll know there’s no queue for you to choose from multiple potential participants for any given time. With Ethnio, you can use Picky mode where nobody is confirmed. Or switch to Fast mode and let our algorithm automatically choose the best participants for you.

  • Manage scheduling modes and adjust for fine-grain control
  • Built for any project size, work load or budget

SSO, GDPR, custom terms, enterprise privacy, security, and more

Everything your organization needs from pen tests to service level agreements.

Get feedback on participants from your team

Let them rate and comment on your potential participants according to your own custom scale. Hi #ResearchOps, this one is for you.

  • Before you schedule, get approval in cases where you have other team members
  • Hand pick potential participants for your team to review
  • Send to researchers or stakeholders
  • Create a link with no P.I.I they don’t need an Ethnio login

Generate a
Participant List

How is this different from the feedback feature above? This is for security, reception, or anyone else on your team that needs a list of confirmed participants for any study or test day.

  • Hide P.I.I.
  • Send to security or reception and get a link / print out the list of participants
  • Share with your team and collaborate faster

Security, Privacy, SSO, GDPR, and more

Want to transmit via SSL? Ethnio supports whatever protocol you’d like, and we only have access to data stored in your screeners for support issues. We’ve been audited in detail for security by companies ranging from Facebook to Oracle. You can read in detail about our security in this PDF.
Security Overview

Integrated with the Ethnio universe

Schedule from emails you send in the Pool or from web intercepts or from social media or CraigsList. Wherever you need to source participants, Ethnio lets you schedule them automatically.

  • Pool lets you take action on any scheduling data. Follow up with no-shows, email all completed participants across all studies, etc
  • Pay incentives to your scheduled and completed participants automatically

Request a Demo

Is Ethnio the right platform for your research team?

Let’s find out with a quick call or demo.

Updating rocket

Hate forms? We get it. Feel free to email us at or call (888) 879 7439

Updating rocket

Hate forms? We get it. Feel free to email us at or call (888) 879 7439

Get started with Ethnio in Minutes

Let's Start with The Basics

And now for the lawyers

Please review the Ethnio terms and policies

Select a plan. Free for 14 days!

Full plan access during trial. Cancel within seconds if you'd like.

You've Selected The Little Plan

Good choice. Go to Account >> Plan & Usage to change or cancel anytime.
As part of our commitment to privacy and security, before you continue to use Ethnio, you need to acknowledge our privacy and consent policies. In addition, we have to let you know about our Copyright, Trademark, and Trade Secret Reminders. Specifically, as set forth in the Terms & Conditions, by signing up for and using Ethnio, you acknowledge that Ethnio owns the copyrights in the text, visual displays, and underlying code incorporated into Ethnio’s services. Also, Ethnio’s services include and incorporate trade secrets that are protected from disclosure by state and federal trade secret laws. Lastly, Ethnio and the Ethnio logo are trademarks or registered trademarks of Ethnio.
Monthly BillingYearly Billing

$79Per Month



500 Responses / month

1 Seat

100k Pageviews / month

$179Per Month



1,000 Responses / month

3 Seats

500k Pageviews / month

$249Per Month



2,000 Responses / month

5 Seats

1M Pageviews / month

Lets TalkFor like 10min


Let's Talk

2k + Responses / month

5 + Seats

1M + Pageviews / month

Your billing Address
Total for 14 day trial:
Then $79 per month after the trial expires on 10 Feb 2020

Let’s Talk Enterprise

Is Ethnio the right platform for your research team?

Let’s find out with a quick call or demo.

Updating rocket

Hate forms? We get it. Feel free to email us at or call (888) 879 7439

Updating rocket

Hate forms? We get it. Feel free to email us at or call (888) 879 7439